Goodyear Tire and Rubber Company is ensuring they have the tools necessary to stay at the forefront of innovation by keeping their entire company connected and secure through Microsoft 365.
When Microsoft launched Teams and numerous other apps and services in the recent events, the idea was to make workspaces better in terms of productivity, convenience, coordination and ease of functioning. Numerous features which were spread over multiple apps and products all this time have been smartly integrated in MS Teams and have impacted efficiency of workspaces real time. Providing a completely different experience in content creation, MS SharePoint ans MS Teams have taken over the complete office environment. However these applications can be used in much better ways and can lead to better teamwork and optimized productivity with some tips given by the experts .
The first and foremost thing that has brought up Ms Teams as an exceptionally useful tool for work spaces is its compatibility in dealing with all kinds of files. Users can simultaneously share , sync and upload all kinds of trees. These files can be edited and showed by multiple users and shared amongst team members. The collaboration with SharePoint has made work much easier and also the features-that are mentioned below as user tips make things much easier and convenient .
The option to create new tabs as per requirement is one of the innovative features of SharePoint. Letting you add a new tab specifically for any important file , document or content, the ease of access has definitely been scaled up with this added feature.
Another feature that has been the talk of the town is of adding a complete SharePoint library to your SharePoint . Adhering to permissions SharePoint allows you to put up all files, folders and documents that exist anywhere on the intranet under a new specific tab that acts as a library with data from all channels. The best part of this feature is that as mentioned, it does not change or modify the permissions for any file shared.
The dynamics of Ms Teams have been nothing short of a revolution. The News tab that gets added automatically once three news articles are published is one such feature. Once created, all the news that is published is directly synced with this tab and can be seen by all team members in the MS Teams.
Similarly, any news page can be shared within teams as a separate tab and what’s more, a similar news tab, common to the entire organization can also be put up which is open for access to all. Also adding to the numerous other features is the conversation thread that can be started amongst team members on any published content directly. Rather than having to chat boxes and refer to any url or any documented content, users can now simply start any communication there itself on the article or content in context .
With such amazing features and user tips , MS SharePoint & MS Teams are definitely getting more users everyday as everyday a new organization turns towards these tools for better office management and an employee friendly work environment.
adding a news pageon the teams site as well as the organisation’s SiteEnable discussions on news article as a conversation thread .
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Time to get updated Admin!! It is always ingenious to be updated of knowing what’s next. And when it comes to the role of an Admin, the pressure of being upgraded about the in-things moves up one scale ahead.
Sharepoint Admin is known for its frequent updates. Recent upgradation is loaded with lots of enhancements. Let us have a look at each one of them.
Active Sites Page :
Creation : Types of sites added
The active sites page will now be loaded with a list of the new types of sites to make it easier for the creation of those sites.
Details Pane: Properties of the Site
The details pane lists the properties of the site such as,
- The Domain, the link, the description and the template of the site
- Hub site association
- The details of the primary admin (if applicable)
- External sharing status
Sort and Filter:
The page is featured up to sort and filter the site lists that is similar to Sorting and Filtering other lists on Sharepoint.
Searching for a Site :
Using the keywords of search, a quick search for a site can be optimized by using the name, URL, primary admin or template.
Hub Site Association :
Sharepoint Admin center offers an option to modify the existing hub site associated with the site. It also allows to view and filter by the Hub site association. The hub site menu lets you register a site as a hub site, associate it with a hub site, change its hub site association, and unregister it as a hub site.
Switch between built-in views and customize views:
In the newer version of SAC, it would also be possible to view and switch between various built-in views: Office 365 group sites, Sites without a group, Largest sites, Least active sites, and Most popular shared sites. The customization of views is also available wherein views can be created and saved.
Site level sharing :
The latest version allows the admins to mend the site level sharing status based on the purpose.
CSV Exporting :
Exporting of the file is now enhanced to other formats too. Microsoft has amended the CSV format for exporting purpose. Files, data can now be exported to CSV format.
Lock up sites:
The today’s version of SAC would grant the admins to set up a lock for the sites to a read-only mode, Content amendment prevention, and fully inaccessible status.
It is even possible to click on multiple sites simultaneously and choose multiple email site admins
The Sharepoint Admins can now delete the sites that are no longer necessary from the Office 365 group. This means all the resources associated with the site will also be erased including the Mailbox, calendar. This can be undone in 93 days. Those deleted sites can be recovered in 93 days using the View and Restore deleted sites option. But the deleted groups must be restored in 30 days.
Amending Owners :
For a group connected site, adding or removing of owners is possible. The other sites facilitate to change the primary admin or add or remove admins.
The Site details :
When a site is clicked on, the details page gets opened which shows,
- the number of pages visited in the last 1 month,
- the number of files edited in the last 30 days, the used amount of storage,
- the number of files and the date of last activity in the last 30 days,
Links on the Homepage :
The homepage, now, includes links the Homepage to the Microsoft 365 that facilitates the admins to view the detailed reports of the information, the post updates.
The left pane of the Homepage is infused with direct links to the One Drive Admin center and the Migration tool.
The left pane also holds links to the Classic Sharepoint Admin center that aids the admins who wish to switch to the Classic version.
The Homepage also shares its space for the Geo-Location selector for organizations that have set up Multi-Geo option.
Access control and Settings page :
The newer update is capable of signing out inactive sessions for the purpose of security.
The access to the SAC is restricted to particular IP address and Apps.
API Management Page:
The page allows the admins to view and approve pending API permissions on the web and similarly to accept or reject the requests incoming.
Thus,The Sharepoint Admin center has enhanced its quality to one level up and is still working on further upgrades like better design for Mobile, added batch operations, URL change, batch restore, permanent deletion of sites.
The preview version launch of Sharepoint 2019 in the previous week left the public with a taste of innovation in their mouths and left them yearning for more. The launch exhibited a couple of additional features which were promised earlier and a word to wait for more. The same was reflected in the update by Bill Baer, the senior technical manager who said that the launch was just the beginning.
The launch did not follow suit with the launches of Sharepoint 2016 and 2013 and spared the ruckus, which can be contributed to one reason that the updates are usually better versions of the already existing features, which is a Microsoft trend. Bill also mentioned that although 2019 will open new and modern features for the intuitive as well as the familiar user, people should not expect something extravagant as it is much similar to the core 2016 version.
Though the SharePoint o premises version still continue to retain and be popular among the customers as per a joint Sharegate-Nintex 2017 survey, there are also a couple of features that have been bid adieu to; to make way for the new ones to come in. The list of features that have been added to SharePoint 2019 for an enhanced customer experience are:
1: SharePoint Home Page: Allowing users for easily finding and accessing SharePoint sites within the organizations, including news from these and other suggested sites. This feature also allows the user to create sites from the home page if the administrator has enabled the ability to do so.
2: Lists and Libraries: Containing modern experiences for lists and libraries in team sites which bring the experience at par with SharePoint Online. This feature has been optimized for most common tasks such as moving files and pinning documents, adding files to links, applying filters and the like.
3: New Team, Site Pages: Communication pages which offer a platform for sharing news, displaying stories or broadcasting messages to other people. The new hero web part enables a display of upto five items including images, links and texts to focus on important content.
4: New Pages: Built using web parts, the new pages can be customized as per user needs. Adding documents, embedding videos, site activities, Yammer feeds, using Excel, PowerPoint and other Office tools are namely some features that would be enabled in these pages.
5: Modern Search Experience: Coming with an experience which helps them with common search results and updates the results once they start typing. The search results page in SharePoint 2019 shows compelling overview of search results which are grouped by type.
6: Lists: Providing individuals and teams the flexibility to access, share and collaborate around structured data and to bring information from others into SharePoint, business processes will be getting a huge support with this added feature. This feature simplifies the user experience in creating, curetting and interacting with information.
In addition to the discussed features, also there were a couple of features in the previous versions that will not be seen in SharePoint 2019 which are the Aggregate Newsfeed, Custom Help, SharePoint Designer 2013, Multi-Tenancy, Visio Services and Code- based sandbox solutions.
Keeping in line with the announcements made during the month of May in the event “Future of Share Point” Microsoft has begun rolling out the first set of changes which allows the users of SharePoint and One Drive to copy and move files between them.
This change will facilitate the users to create the content for Business inside One Drive and publish the final version of the content to a wider audience on the Share Point site.
Microsoft has unveiled their future vision for Share Point which is a flexible web based platform enabling the businesses and users to communicate in a secured private environment, share data and manage workflows.
Furthermore, Microsoft in an effort to enhance the user experience (UX) has revamped it’s offering through Share Point mobile apps, redesigning their Share Point homepage and integrating it with mobile apps.
We at Bitscape understand this new vision of Microsoft Share Point like no other and are constantly striving to help businesses around the world to comprehend these changes in a way that can increase the efficacy of their businesses in the terms of productivity and costs.
Bitscape has been a trusted Microsoft partner for three consecutive years having won the Microsoft Partner of the year award as recently as 2014.
We at Bitscape believe in delivering value to each of our customer by firstly understanding and identifying their pain areas and only then addressing the issues by proposing a solution from a wide range of solutions which would ensure the desired business outcome.
Bitscape prides itself in having a robust competency in delivering Microsoft Share point solutions to it’s global and domestic clients spread across business verticals.
The new vision of Microsoft Share Point has been well interpreted by the expert team at Bitscape and how it can be woven into the business requirements of the businesses.
We at Bitscape believe that the changes introduced in Share Point by Microsoft and which were rolled out on yesterday August 11,2016 would only ease the process of moving/copying the files between OneDrive and SharePoint making the process relatively hassle free.
This new feature also intelligently provides suggestions to the user of the probable locations where the copied file could be moved thereby reducing the burden of remembering the path and final destination of the file to be moved.
However there has been a notable restriction related to the size of the file that can be transferred. Microsoft has put a restriction on the maximum size of the file per copy operation to be at 50 MB that can be moved between One Drive and Share Point.
Nonetheless there are strong indications from Microsoft to incorporate the following feature in the future roll outs: –
- Microsoft will increase the limit of the size of the file (currently at 50 MB) that can be moved.
- Enabling the user to Copy files among Share Point team sites.
- Permitting the users to move and copy files between Share Point team sites as well as One Drive Sources.
Not so long ago, precisely on July 12 ,2016 at the Microsoft Worldwide conference held in Toronto Canada, Tim Campos CIO of Facebook was quoted as saying “Microsoft got cool again”.
This quote coming from the CIO of Facebook was in reference to the recently inked deal between Facebook and Microsoft where in Facebook agreed to use Microsoft Office 365 for it’s 13000 employees spread across the world.
So why did Facebook choose Office 365 platform over a host of other available Cloud platforms.
The answer to this lies in two simple words: –
According to Facebook CIO from now onwards 13000 Facebook employees spread across the globe will be able to work in an efficient and collaborative way. Facebook is known for providing a great amount of flexibility to it’s employees in the respect to the place and the way it’s employees choose to work. In other words, Facebook employees collaborate everything online sitting at different corners of the world and Office 365 will only help them to achieve their goal of flexibility.
Office 365 will enable the employees at Facebook to access the files, data and other relevant information over the web, mobile and across various platforms wherever they need it in a more secured environment.
One of the most desired demand of the enterprises and businesses is to enhance their productivity and collaboration and Facebook is no different.
Office 365 makes it easier for it’s users to access and share their resources on any platform/device from any place in the world in a safe and secured environment. Multiple users can work simultaneously on a given file/document in a collaborative fashion which would only enhance the productivity of the organization.
Security is of paramount importance Office 365 encompasses a host of applications such as One Drive, One Note, Outlook etc. This suite of applications provided by Office 365 relies on Azure Active Directory which again is a Cloud offering from Microsoft. Furthermore, Microsoft has also provided an added layer of security named Data Loss Prevention for both SharePoint and Exchange.
And of course Facebook will now no longer have to worry about security since in SaaS based model which Office 365 is, the responsibility of providing a secure environment shifts to the vendor in this case Microsoft.
Some other out of the box intelligent features provided by Office suite that Facebook can put to it’s use is the Microsoft Graph which provides analytical data about how it’s employees interact and collaborate with each other.
Thus it would be interesting to see how Facebook’s confidence in Office 365 will translate into some business for Microsoft and help it increase the outreach of it’s productivity suite among other tech giants.