Migrate to Microsoft Teams for Best Experience in Collaboration and Communication

Migrate to Microsoft Teams for Best Experience in Collaboration and Communication

September 13, 2021 | Bitscape Team, Microsoft Teams

MS Teams

MS Teams is an application by Office 365 for better communication flow between the teams, departments, and organization. It is a cloud-based application and thus can be accessed from anywhere at any time. This has been beneficial, especially during the pandemic period with all the new adjustments and remote working.

Identify the company’s collaboration pain point:

  • Version control: if there are late or no real-time updates, employees keep working on the old version and files without any final adjustment.
  • Time management: 
  • Document storage
  • Integrated security solutions

MS Teams migration Roadmap:

After identifying the clients’ needs and issues and assessing their capabilities, 2 paths are recommended: migrating all employees at once or initiating a pilot program.

Regardless of that Teams implementation includes the following stages:

  • Teamwork Basics
  • Adoption and Change management

Additional Team support is offered depending on the needs of the client.

  • Meetings management
  • Custom solutions

There are various applications from where you might need to migrate I.e., Slack, Skype, Google Meet, etc. to Microsoft Teams. MS Teams has all the features you might need in an application, and thus switching to it might be the best decision for the organizations. 

Pros:

  • Super charged communication:

Here, the communication happens in real-time, and the issue of email not being read doesn’t happen. It lest specific people have a chat on certain topics and keep only those involved in it.

  • Microsoft application integration:

Microsoft Teams is fully integrated into Office 365. The entire Microsoft office is a family. Applications like Word, Excel and PowerPoint can be easily accessed, which is one of the biggest benefits.

  • Voice calling:

The voice call feature can hold up to 250 employees in one high-quality call, which eliminates the need for new headsets and stuff.

  • Real-time document collaboration:

Documents can be collaborated and edited in real-time same as the other user. And these documents are auto saved in teams, and thus there is no data loss.

  • Instant companywide updates:

Instant updates are sent across the organization in no time with a click of a button, no matter what number of employees are there. Thus, in a single meet, information is shared.

  • No additional cost for office 365 users:

If the organization already has a Microsoft office 365 license, this will cost them nothing. Extra features might cost a few bucks but compared to the competitors; this doesn’t need to be brought from scratch.

Cons:

  • Limited storage:

There is a shortage of space as it equips with the ability to create Teams, leading to too many teams and the need for large storage. But Avenue control helps restrict permissions and create extra teams.

  • Limited number of channels:

The number of allowed channels per team is 100. Smaller teams don’t face an issue here. It’s the large teams that have a little hassle. But files are backed up on SharePoint for security, so it isn’t an issue.

  • Insufficient notifications:

It sometimes misses calling your attention to groups with similar or identical names, which could lead to wasted time and effort. The simple solution to this is checking before creating a group, so names and stuff don’t mix up.

Pros of other applications:

  • Easy o share and collaborate in real-time, which would be great for immediate response for a deadline.
  • Protection of data will be done due to good security.
  • You can directly download it on a desktop and can function on a mobile device. 
  • Easy to chat with co-workers.

Cons:

  • Conversation gets deleted after 14 days, so important things need to be noted elsewhere.
  • There is minimum storage capacity as much as the company pays for, and thus files get deleted after a time.
  • It can be distracting with multiple conversations chats open.
  • There are numerous ways of notifications, and it can be tempting to know what’s going on.

This is the difference between other applications and MS Teams. Migrating to Teams would be a great start itself. And this will also help the organization with communication and collaboration.

Migration to Teams:

  • Assess your workspace:

Before planning an organization’s migration plan, you need to understand how your workspaces are being used, and that helps you determine the scope of migration.

  • Export channels:

In Teams, users join a team which is a collection of teams. You can use analytical tools to know what channels are used the most and which ones to transfer.

  • Apps and custom integration:

Apps in others are the same as Teams, so once if you have the list of apps and their configuration, you can search them up in MS Teams. If the administrator has restricted any apps, then those won’t show.  

  • Users:

The identity schemes in other apps won’t work in MS Teams, and thus, you need to start planning the Teams rollout.

  • Plan Teams deployment:

After exporting all the important information from other apps, now it’s time to import that into MS Teams. This serves as the best opportunity to access what is worked well for the team based on use and including those in teams.

  • Team and channel structure:

The closest option of Teams is a workspace that contains all the channels. Third-party solutions have usage statistics about the activity and usage of these channels.

  • Team planning:

Use the channel inventory and work with your application to determine what channels will become Teams and what will remain as it is. You can use either Power Bi or Excel to help you with it.

  • Move to Teams:

After you determine your transition plan, you can begin creating your channels and Teams. And after that, you can start copying files from the application, configure apps, and start licensing users.

This is how you migrate from other applications to MS Teams and become Microsoft Teams Partner. This migration will be a great benefit for the organization and employees, especially working remotely. Employees can communicate and collaborate at work in a simple, flexible, effective way. It has the right tools that help extensive collaboration remotely from multiple devices without any risk of miss communications or data loss.  

Initiate your Teams Development & Migrate to MS Teams today and make communication and collaboration easy and fun.