PowerApps Lookup: What is it and How it is Used?

PowerApps Lookup: What is it and How it is Used?

January 27, 2022 | Bitscape Team, Power Apps

PowerApps, a suite of applications, services, and certain connectors within a data platform, provides user organizations with an environment that promotes rapid development. It is a Microsoft-developed collection of applications that help build customized applications.  

Applications built here are business rich and have logical capabilities to transform the manual workload to digitized and automated methods for smooth business operations.  

High-level integration is becoming a hard task for developers nowadays, and this affects the company’s work too. Here Bitscape steps in as a savior. We have readymade PowerApps development platforms that help the developers, and the company create easily and smoothly applications. Being a Microsoft partner for a decade now, we are one of the best PowerApps development companies in the market today and provide one of the best Microsoft PowerApps consulting services for the same. You get to hire dedicated PowerApps developers from our company as we have expertise and years of experience in this field.  

The Look-Up Feature

The essential part of PowerApps is the lookup feature. It is designed to help the user select rows from a related table. For data like name, address, or email address, Lookup is used, and it easily resolves the query and displays the matching data available. And if there is no relevant data available regarding the search query, the feature pops a message saying that rows for this data aren’t available.  

Administrators can provide certain criteria to search partially typed queries. You can also create a new row by searching rows by clicking on the new button. It is crucial to have sufficient permissions to view and use this button before appearing on your screen.  

When the lookup feature is selected, the most recently searched rows are displayed, and along with it, the favorite rows are also shown. This depends on the viewer’s search history and pinned rows.  

Lookup can be categorized mainly into 3 types: 

Simple Lookup

As the name suggests, it is a hassle-free and straightforward way to Lookup. A simple lookup can be performed by selecting a single row from a single table.  

Party-list type lookup: 

The second in the categorization is the Party-list Lookup. The use of this is for selecting multiple rows and innumerable tables. It is used to select multiple rows at the same time. It also helps the user to add a new row after the search completion, and it also can be repeated multiple times. Each time the user chooses a new row, they will be able to perform a fresh search. The noteworthy part here is that the user cannot customize or even disable the views for party-list type lookup.  

Regarding type lookup: 

Regarding-type Lookup is the final type. This is used when a single row is to be selected from a range of multiple tables within a lookup. To use regarding-type Lookup, the activities need to be enabled for the table. 

Apart from these types, the advanced Lookup is a new addition here. It was made available for early access at the beginning of 2021 with the Wave 2 release. The user administrator needs to enable early access to use this advanced lookup feature.  

After enablement, an advanced lookup option is made available on all lookup columns like create form, edit form, or dialogue box format. Advanced Lookup can be used for sorting rows and changing between tables or views within the lookup column. Customization for this Lookup is controlled through client APIs such as addcustomerview, add custom filter, addPreSearch, and removePresearch.  

The lookup function is used to separate important data directories that are stored in the user organization and recognize important pieces inside the related tables.  

 You May Know the Features & Benefits of the Top App Development Platform.

There are other similar features in PowerApps like Filter and Search. 

The filter function is used to find records in a table that satisfy a formula. You can use Filter to find a set of records that match one or more criteria and discard that don’t. 

The Search button finds records in a table containing a string in any of the columns. This string may occur anywhere in the column. For example, if you search for Nik or his column, Nikhil would appear. Searching is case-insensitive. The Search function, unlike Lookup and Filter, uses a single string rather than a formula to match.  

While Filter and Search display a table containing the same columns as the original table and records matching the criteria, Lookup returns only the first one found after matching the records with the criteria. If no records are found, Filter and Search return an empty table, Lookup returns blank. 

PowerApps Lookup Example