How & Why Should you Migrate to Microsoft 365?

How & Why Should you Migrate to Microsoft 365?

January 11, 2022 | Yash Vasaiya, Microsoft 365

Before migrating to Microsoft 365, you need to wrap your head around what it is and how it can be more and more useful for you. It is a tedious and time-consuming process, but it’s worth it all. This blog is a guide that can be used as a manual in the future. It helps you know more about the environment you are going in and also avoid as many errors as possible.

Starting with the basics, Microsoft 365 is a quality subscription service offered by mega-conglomerate Microsoft. It consists of various products which can be accessed through an online portal. Some of its familiar services are:

  • Outlook: including Outlook Mail, Outlook Calendar, Outlook Tasks
  • Software-as-a-service: includes Exchange Server, Skype for business, and SharePoint. 
  • Office applications: Word, Excel, PowerPoint, etc. 

What does migration mean?

There are multiple mega-conglomerates in Microsoft, and transfer your data and workspace to Microsoft is called migration. There are many reasons for migration.

  • When your framework is offline, and you decide to go on the cloud with the whole of your organization’s workload. 
  • When the current cloud infrastructure you are working on is not up to date with your applications and solutions, there is lagging.
  • When the solutions and applications needed for digitization and advancement of your organization are better suited in other infrastructures.
  • Security of sensitive business data and customer information is needed in these times, and Microsoft 365 Security is a huge part of Microsoft cloud services. Migrating to M365 will guarantee the security and safety of the data. 

These are some of the general reasons why you need to migrate to other cloud spaces.

Why migrate to Microsoft 365?

  • Cloud-based solutions
  • Flexible scaling
  • New tools and apps
  • Support for more devices
  • Easy migration and updates
  • Secure and reliable data. 

Benefits

  • Empowers infrastructure
  • Integration with existing tools
  • Remote and mobile working
  • Scalable with business
  • Control and security
  • Safety
  • Maintenance-free operation. 

In this technology-driven era, it’s quite understandable to enhance your migration approach with Office 365 Managed Services and the exclusive benefits.

How to Migrate?

Microsoft 365 migration Consulting Services

Usually, the migration process includes transferring all your data from multiple spaces within your intranet and then migrating, making the process more tedious. And to avoid this conflict, Microsoft has its tool called Migration Manager, which can easily be accessed from the modern SharePoint Admin Center.

This tool helps in a centralized way for setting up agents, creating tasks, viewing and monitoring the progress, and downloading the summary report of the migration.

The most common queries are Gmail to Office 365 migration, Lotus Notes to Office 365 Migration, Exchange on-premises to Office 365 migration, etc. All these are sub-parts of migrations from one database infrastructure to another, and this happens through a process.

This process has three steps, as shown in the image above.

Set up Migration Manager agents:

The first step in the process whole process is this. A setup file needs to be downloaded and installed in all the machines the data is coming from. And the setup file will create a link between source and destination, i.e., your machine and Migration Manager.

Create Task:

After the connection is set up, the creation of the migration task is next. Enter the URL or path of the network file to be migrated as the source and URL of SharePoint site placing as your destination. The tool will perform tasks for you here now. It will automatically distribute tasks to agents you elected.

Monitor and Report:

Monitor the process of migration by viewing and downloading reports.

There are some permissions you need to have to migrate local files before proceeding with these steps:

  • You need admin permission to access the Migration Manager page in the new SharePoint admin center.
  • You need to be a global admin or OneDrive/SharePoint admin in Microsoft 365 tenant where files are being migrated.
  • You need read access to any network file shares that are being migrated for source.
  • There are some prerequisites for machines and virtual machines.

End users also need to be considered. You have to talk to them about the migration and the downtime it may bring. An overview and training sessions must be organized as some users might find it difficult to adopt the new collaboration systems.

There is another tool by Microsoft called SharePoint Migration Tool (SPMT). Where Migration managers can only manage to migrate from local files, SPMT helps you migrate on a larger scale. It supports migration to SharePoint Online and OneDrive from SharePoint Server 2016, SharePoint Server 2013, SharePoint Foundation 2013, SharePoint Server 2013, SharePoint Foundation 2010, and from your local file share.

For any kind of migration process, whether off-premises to the cloud or one infrastructure to another, you need Office 365 Migration services providers to help you with smooth migration without data loss and the least downtime.

Bitscape is one such Top Microsoft 365 Consultants in the market. It provides Microsoft 365 migration Consulting Services for any and all sorts of migrations. We have been Microsoft Gold Partner for over a decade now and are well-versed with their technologies and solutions. We have been delivering it successfully for two decades now. We have experienced M365 and migration experts who have provided these services and have gained satisfied customer clientele.

So, to stay ahead with the trending technologies of the market, adopt the M365 solution from an outstanding service provider and leverage your company with all competitive advantages.

Get to know the need, importance and advantages of Microsoft 365 for your company:

Why is Microsoft 365 security check important? 

Along with the business benefits to enhance the operational approach, Microsoft 365 offers a top-notch compliance behavior and remarkable security structure to safeguard your business. The intelligent solution for identity, access and threat management brings on a centralized security administration and securing the data and vital information becomes the common goal of the company.  

Read More: Why is Microsoft 365 security check important?

What’s New in Microsoft 365? 

On the recent event (Ignite 2021) conducted by Microsoft, the tech-giant announced new customized empowerment and updated data types for aspiring developers, concerned IT team and technology decision makers. To Know more about the updates, follow the link given below: 

Read More: New in Microsoft 365?